Job Details

Professional Assistant to Student Financial Services

Requisition Number: 60537
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 01-Dec-2024
Date Posted:

Job Summary

The University of Colorado Boulder encourages application for a Professional Assistant to Student Financial Services! This full-time exempt position provides professional and administrative expertise to the department of Student Financial Services (SFS). SFS is a department within CU Boulder's Enrollment Management division that supports recruitment and student success efforts. This full-time position reports to the SFS Executive Assistant and Office Manager. General duties for this position include: HR and payroll functions, purchasing, travel coordination, expense reports, budget transactions, and supporting the office as needed. This position is expected to be knowledgeable, and in compliance with Federal, State, Office, and university rules, regulations, policies, and procedures. The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

As one of only 35 U.S. public research institutions in the Association of American Universities (AAU), CU Boulder is about realizing the positive impacts of new knowledge.
From offering dozens of exciting programs in a range of academic fields, to serving as one of the world's most dynamic research and innovation hubs, to working closely through hundreds of public outreach efforts with communities across Colorado and the world, we take pride in helping our students, faculty, staff, and partners turn new insights into productive outcomes that change lives.

What Your Key Responsibilities Will Be

Administrative Support to Student Financial Services:

• Serve as a knowledgeable and trusted intermediary and partner who upholds the work of the department.
• Maintains a strict level of confidentiality.
• Support and assist with the development of department procedures and policies.
• Serve as travel delegate - make travel arrangements and submit expense reports on their behalf.
• Distribute documents for signature via DocuSign or other means.
• Assist with department communications as assigned. Draft format, edit, finalize, and distribute original correspondence, documentation, and communications.
• Participate and support departmental special projects and initiatives.

Office Support Duties:

• Provide administrative support for SFS, ensuring smooth operations by applying technical knowledge of Regent and State Laws, University and campus policies, and office procedures.
• Foster and maintain a productive working relationship with supervisors and their staff. Be familiar with the roles and responsibilities of the offices as it pertains to the work of the University. Serve as point of contact for external inquiries and refer inquiries to appropriate office staff.
• Support office operations. Monitor office supplies, equipment, and software. Submit service and maintenance requests. Organize and coordinate space-related needs including furniture orders, moves, and remodels. Work with vendors to ensure equipment is serviced when needed. Oversee records retention and organization. Keep logs of equipment, subscriptions, and licenses. Provide administrative support for office events, trainings, and meetings. Attend University and/or external training to maintain compliance with proper policies and procedures and to learn innovative business practices. Recommend procedural changes to improve administrative operations.
• Initiate, process, and complete office procurement. Use CU Marketplace and CU Procurement Card for appropriate purchases. Serve as point of contact with suppliers and Procurement Service Center. Complete expense reports and financial reporting and reconciliation. Assist office staff with questions regarding purchasing, travel, and expenses.
• Work with the SFS Executive Assistant & Office manager to act as liaison with campus and University departments including, but not limited to, Access Services, Emergency Management, Employee Services, Facilities Operations, Office of Information Technology, Parking Services, and the Procurement Service Center. Participate in liaison meetings and trainings, as appropriate.
• Maintain and update office policies.
• Provide backup support for the SFS Executive Assistant & Office Manager.

HR/Payroll Coordination:

• Work with supervisors and HR staff to support personnel actions including recruitment, onboarding, and offboarding. Work with hiring managers to submit hiring approval forms, schedule candidate interviews, and book candidate travel as needed. Work with supervisors and HR staff to send onboarding and offboarding communications. Ensure new employees have needed equipment and workspace (computer, keys, building access, parking, etc) prior to start date.
• Work in conjunction with central Enrollment Management HR to update job descriptions and to initiate the hiring process.
• Use independent judgement to resolve payroll issues, as needed.
• Act as the liaison and represent the departments at HR-related meetings.
• Inform staff of upcoming performance management deadlines and other important HR information.
• Serve as point of contact for questions related the Family medical Leave Act (FMLA), worker's compensation, disability accommodations, terminations, and disciplinary actions.

Professional Development:

• Collaborate with immediate supervisor to determine areas for your professional growth and identify and request appropriate training opportunities offered by the departments, the University, and through various professional associations and organizations.
• Participate in external and internal trainings, conferences, webinars, etc. related to job duties.
• Attend staff meetings and retreats. May include representing the departments in Enrollment Management and campus-level initiatives that are related to your job duties.

What You Should Know

• Hybrid work modality offered.
• Final candidate must successfully pass a criminal and financial background check and cannot be in default on a student loan either upon hire or while employed in this position.

What We Can Offer

• The salary range for this position is $53,000 - $56,000 per year.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be engaged. Be driven. Be Boulder.

What We Require

• Bachelor's degree from an accredited college or university is required.
• Equivalent combination of education and experience may substitute.
• At least one year of job-related professional experience in customer service.
• Strong computer skills including software (Word, Excel, PowerPoint and other presentation software), email communication tools, and web-based applications.

What You Will Need

• Ability to organize work, set priorities, and follow through on projects requiring meticulous attention to accuracy and detail.
• Ability to communicate key and critical information in a timely fashion.
• Ability to gain confidence and trust of others through honesty, authenticity, and acceptance of responsibility.
• Ability to exemplify excellence through diversity by creating a welcoming and inclusive environment that maximizes the success and inclusion of all students, staff, and faculty.
• Ability to create new and better ways for the organization to be successful.
• Ability to build partnerships and work collaboratively with others to meet shared objectives.

Special Instructions

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by December 1, 2024, for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.


To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Professional-Assistant-to-Student-Financial-Services/60537







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