Job Details

Financial Coordinator-Internal Medicine

Position Number: 6267489
Location: Chattanooga, TN
Position Type: Business and Financial Management

Financial Coordinator-Internal Medicine
Memphis, TN, United States

Job Identification: 3251
Job Category: Financial
Posting Date: 05/30/2025
Job Schedule: Full Time
Locations: 956 Court Avenue, Memphis, TN, 38163, US

Job Description
Market Range: 09
Hiring Salary: $22.83/Hourly

This position is responsible for coordinating business activities in support of the Finance and Administration operations of the Departments of Medicine. This position serves as a liaison between these department's administration, purchasing, business contracts vendors and outside contractors. Under the administrative direction of the administrative Associate Director, this position is an integral part of the monitoring, budgeting, and projecting of the departments of Medicine accounts. Business responsibility for this position includes account monitoring, financial reporting, ledger reconciliation, and invoice and reimbursement processing and tracking. This position will make decisions regarding contract preparation, routing, and tracking; budget preparation and monitoring; expenditure approvals; error identification, escalation, tracking and correction; and position changes in compliance with budgets

Responsibilities

Supervises and coordinates the financial, purchasing, travel and expense processing for the Departments of Medicine.
Assists faculty and staff in ordering research and office supplies; reviews all purchases to ensure that grants and contracts have adequate funding, and proposed expenditure complies with award guidelines.
Reviews and processes expenses charged on UT Procurement card; ensures proper accounts are charges and entered correctly on IRIS.
Ensures appropriate financial controls are in place and best practices followed.
Trains departmental administrative staff on business processes, including IRIS data entry for travel, invoices, requisitions and time entry.
Initiates and processes all contracts (sponsored and non-sponsored) for the Department of Medicine.
Initiates new maintenance agreements ensuring best available rates.
Tracks contract review, ensuring that contract is completed in a timely manner; tracks contract expirations to ensure that renewals are completed before expiration date.
Reviews IRIS ledgers for accuracy to ensure contract receipts and payments are posted to the correct accounts.
Processes requisitions and NCJs, if applicable, for special purchases that contain restrictive terms and conditions.
Initiates transfer for Cost Transfer explanation if any needed changes.
Reconciles state and restricted accounts. Reviews expenditures on monthly ledgers to ensure expenses are posted to correct accounts and comply with policy and procedures.
Enters monthly and bi-weekly time sheets for Medicine departments.
Maintains records and calendar of absences for both personal and business leave for faculty and staff by month in binders.
Performs other business duties as directed.

Qualifications
EDUCATION: Bachelor's degree in business, accounting, finance or related area (TRANSCRIPT REQUIRED)

EXPERIENCE: One (1) year of experience working with accounts payable and/or contracts; OR a combination of education and relevant work experience to equal five (5) years.

KNOWLEDGE, SKILLS, AND ABILITIES:

Experience with spreadsheets, budgets, and financial management applications.
Experience processing information based on UT fiscal Policy and procedures.
Experience with SAP/IRIS, ESM system and Oracle is preferred.
Knowledge of financial accounting standards and practices.
Must have the ability to meet multiple deadlines, have extreme attention to detail and be organized.
Knowledge of computers utilizing database management and financial spreadsheets.
Requires the ability to communicate with faculty physicians regarding financial documentation and procedures.

WORK SCHEDULE: This position may occasionally work evenings.

About Us

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/3251/?mode=location