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Assistant Director for Financial Reporting
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Position Number: 5783477
Location: El Paso, TX
Position Type: Business - Accounting

Assistant Director for Financial Reporting

Job ID: 12742
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp

About UTEP

About the University of Texas at El Paso

UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

About VP Business Affairs

The Division of Business Affairs oversees many elements of doing business at UTEP, including human resources, the budget office, and accounting and financial services. In addition, the VPBA Office manages business contracts and agreements, institutional memberships, the University's risk management/insurance program, and the open records process. Our goal is to support the University's teaching, research and public service mission by providing superior services to the campus community.

Accounting and Financial Reporting

The Financial Reporting department at The University of Texas at El Paso serves to assist with external and internal financial reporting requirements. Our primary role is to disseminate accurate and timely reports to management and external stakeholders. These reports play an important part in educating stakeholders about the University's financial standing and allows them to make informed decisions. The Financial Reporting department also handles the accounting of construction and capital projects.

Position Information

Hiring Department: Accounting and Financial Reporting

Posting End Date: Open until filled.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm. Open to Hybrid.

FLSA status: Exempt

Earliest Start Date: As soon as possible or before 02/2025

Salary: Commensurate with education and experience.

Required Application Materials:

Resume
Cover Letter
List of three references (optional)

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

Purpose of Position

Summary: Implements and exercises functional authority for planning, organization, control, integration, and completion of projects within area of assigned responsibility.

Note: The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

Statement of Duties and Responsibilities:

GENERAL MANAGEMENT ACTIVITIES

Promotes organization policies and procedures in compliance with local, state, and federal rules and regulations

Manages team of Staff Accountants and students

Advises University personnel regarding the development and implementation of regulatory strategy, potential areas of regulatory concern, and new government/regulatory developments.

Provide guidance to staff on variety and issues or questions

Implements directives corresponding to division or department outlining policy, program, or operational changes to be implemented.

Ensures operational efficiency and economy of department

Assists in developing and implementing short and long-range plans, conceptual designs, and capital outlay (budget) requirements and documentation for assigned area(s).

Provides training policies, standards, guidelines, and security monitoring processes in relation to general control, privacy regulations, and development and operation of the University's infrastructure.

Reviews and approves documentation relating to needs specific to department.

Understands department's role in accomplishing the University's mission.

Knowledge of Microsoft Office software, and able to learn and use institutional software systems.

Complies with applicable state laws and regulations, as well as UT System and University policies and procedures

Compiles and submits reports as required by management, state, local, and federal regulatory agencies.

Acts as liaison between department and internal or external customers.

Participates in various committees, professional trainings, industry conferences, and conventions.

ACTIVITIES IN FINANCIAL REPORTING

Manage team of Staff Accountants and students

Maintains awareness and update as necessary systems of internal controls

Oversees campus users' compliance with University's Accounting policies and procedures to ensure proper recording of transactions and integrity of financial information.

Advanced knowledge and understanding of higher education fund accounting

Works closely with the Office of Budget to develop yearly revenue and expense projections and forecasts, annual and biennial budget schedules for the university and TX Legislature Appropriations Requests (LAR), and other reports as required

Works closely with the Center for Institutional Evaluation, Research & Planning (CIERP). User of data provided by the Center, and provider of schedules and annual reports

Works closely with the Office of Financial Aid to monitor aid disbursement and reporting to multiple internal and governmental users

Complies with current GASBs and implements new pronouncements

Complies with current and new NACUBO pronouncements and directives (like Tuition Discounting)

Prepares Monthly Financial Report (MFR) complete with schedules and quarterly projection

Prepares Annual Financial Report (AFR) complete with schedules and account analysis

Prepares reports for multiple university and external users, including UT System, State and Federal governments

Creates PeopleSoft reports to control Plant investment Projects and reserve for capital projects

Implements software upgrades, like PS PUMs, as well as new applications like Workiva

Coordinates with the Office of Research and Innovation to provide data for schedules like the annual Schedule for Expenditures of Federal Awards (SEFA), and Facilities and Administrative costs (F&A) calculations

Provides support to multiple departments in campus, including VPBA, Payroll, Auxiliaries, Facilities, and others

Generates report to support Athletics Department's NCAA yearly audit and other expense control reports

Coordinates with the PeopleSoft department to provide support to multiple users, manage SAHARA module, generate queries and reports, generate journal entries for assets, depreciations and payroll, review role security approval requests, create combo edit rules, open and close periods, run year-end close and balance forwards, and others

Work with UT System's SIS office to implement changes to integrated systems that affect component institutions

Coordinates with the Office of Student Business Services (SBS) to transfer data from the Banner system to PS, including information and reports on tuition and fees, exemptions, financial aid and loans, etc.

Actively participates in meetings, conferences, networking events, training sessions and committees of higher education support organizations like NACUBO, TACUBO and WACUBO

Prepares annual reports for the Texas Higher Education Coordinating Board (THECB), including Sources & Uses report, the State Funded Campus Based report, and others

Has access to the Texas Uniform Statewide Accounting System (USAS) to review account balances, appropriations, encumber funds, perform analysis and reconciliations against PS balances, and submit reports like the Automated Budget and Evaluation System of Texas (ABEST), the Binding Encumbrances and Payables report (BEPR), and others

Works with Office of Internal Audit on special requests and reviews, including the yearly KTEP audit in coordination with external auditors

Works closely with various offices from the University of Texas System.

Generates reports to control UT System-issued but University-managed debt, including TRB and equipment financing authorizations, RFS and other financing instruments, generate debt forecasts and long term financing projects. Other infrastructure funding sources like Permanent University Funds (PUF)

Generates multiple reports for UT System, including Analysis of Financial Conditions (AFC), MFR, AFR, Private Use Surveys, Unrelated Business Income Tax (UBIT), Technology Stocks Reports, and others

Maintains updated applicable Business Process Guidelines (BPGs) and enforces them as needed

Resolves any issues brought up inside the department, campus, and outside customers

Actively participates in PeopleSoft meetings and application enhancement projects

Develops cross-functional teams across the department

Assists in developing short-mid-long-term projects for the department

Assists campus users on issues related to the university accounting system, including cost centers, projects, general ledger accounts, etc.

Compiles and submits reports as required by management, state, local, and federal regulatory agencies.

Participates in various committees and new projects

Attends professional trainings and conferences

Manages various Uniform Statewide Accounting System (USAS) roles and activities, including Releasing documents, Recoveries, and processing Super Deletes

Other duties may be assigned as needed.

Occasional traveling is required.

Supervisory Responsibilities Fulfills supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws.

Qualifications

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Minimum Education required: Bachelor's in Accounting or related Business field Degree.

Minimum Experience required: Five years of related experience in a Higher Education institution

Preferred Qualifications: 7-10 years of experience. Certified Public Accountant (CPA), or Certified Management Accountant (CMA), or Master of Accountancy degree. Previous work in a Higher Education System Administration, or an institution affiliated with a University System.

Additional Information

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, stoop, kneel and crouch. The employee is frequently required to use hands to feel; reach with hands and arms; and talk or hear. The employee is occasionally required to lift and move up to 25 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is eligible for remote-hybrid work.

The noise level in the work environment ranges from low to moderate

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.

To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=12742&PostingSeq=1